1. Entry Into Effect of the Agreement, Acceptance, ticket categories
The decisive factor for the legal relationship between the participant or exhibitor of any event and XPOMET Innovation in Medicine GmbH (hereinafter referred to as “XPOMET©”) shall be the following General Terms and Conditions in connection with the registration form. The registration shall be sent by the participant/exhivitor in writing to XPOMET© by online form, e-mail, telefax or letter. It shall be regarded as a binding contractual offer, to which the participant/exhibitor shall be bound until its acceptance or rejection by XPOMET©. The agreement shall enter into effect by sending of the registration (participant or exhibitor) confirmation by XPOMET©. This shall not apply to any registrations effected personally at the event. The registration shall be considered as an agreement once it has been received by any employee. Any written confirmation shall not be required. Any legal entitlement to any acceptance shall not exist.
The factually correct selection of suitable ticket categories is the responsibility of the participant. If the latter chooses an incorrect ticket category according to the organizer’s instructions, the organizer is free to adjust the ticket category retrospectively, without requiring a mutual agreement with the participant. The commercial consequence in this case meets the participant. In particular, the organizer is free to charge additional surcharges (price difference between the ticket category selected by the participant and changed by the organizer) to the participant with a separate invoice
2. Terms of Payment
In addition to participation or exhibitor fee, XPOMET© generally charge additional 4.9% – relate to the registration fee and 2.3% based on the exhibitor fee – on administrative and processing costs. The participation or exhibitor fee is due plus the processing fees to the invoice by XPOMET© in a lump sum. The invoice will be sent by e-mail together with the confirmation of registration. The invoices shall be paid within the specified payment term without deduction. The participation in any event as a participant or exhibitor shall be possible only after prior successful payment of the invoice amount. The tickets for access and use of services will be handed out to the participant or exhibitor via download at the event-website or on-site.
Any registration (participant or exhibitor) confirmed shall be binding. Withdrawal shall not be possible. The full participation fee shall become due. Bookings shall be transferable only with approval by XPOMET©. Any rebookings shall be communicated to XPOMET© in writing.
4. Additional Bookings
Any additional bookings (trips, additional tickets for evening events, tickets for accompanying persons, etc.) shall be subject to deviating withdrawal terms. Any additional bookings may be reversed up to eight (8) weeks prior to the start of the meeting under deduction of a handling charge in the amount of 10% of the respective ticket price. Any withdrawals made after this deadline shall be nonrefundable. Trips may be cancelled on the part of the event organiser up to the start of the meeting, provided that the required minimum number of participants has not been reached. In this case, the tickets shall be reimbursed after the event.
5. Postponement and Cancellation of Events
XPOMET© shall be entitled to cancel or postpone the date of any events for good cause, in particular in case of any insufficient number of participants or cancellation and/or illness of the speakers. This shall be communicated to the participants or exhibitors without undue delay in writing or by e-mail. Any fees already paid shall be credited for participation in any other events or reimbursed. Any further claim for compensation for damages shall not exist, except for cases of intent or gross negligence. XPOMET© reserves the right to provide equivalent replacement speakers. In this case, any claim for reimbursement of the event fees shall not exist.
6. Copyright and Rights of Use
In accordance with Sections 2 et seqq. German Copyright Act (Urheberrechtsgesetz), any event documentation and software shall be protected by copyright. Any rights, including rights of translation, reprint and reproduction of such documents or parts thereof, shall be reserved by XPOMET© or its partners. The copyrights regarding the individual contributions in the report volume shall be reserved by the respective authors. Every contribution shall be marked with one’s own binding rights of use.
XPOMET© shall only be liable for any damage caused by its employees through intent or gross negligence. Apart from that, any further liability on the part of XPOMET© shall be excluded. XPOMET© shall not be liable for any damage resulting from any incorrect contents of the presentations and documents of the speakers of XPOMET© events.
8. Data Protection
XPOMET© shall protect the personal data of the participant and shall take any measures required for the participant’s safety. The data will be collected and utilised by XPOMET© in compliance with the provisions of the German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG), the German Telemedia Act (Telemediengesetz, TMG) as well as any further relevant data protection regulations regarding the management, support and evaluation of the offered events and for the purpose of optimising the range of events offered. The participant may revoke any use of his or her data for information purposes or have any address-related modifications be made at any time in writing, communicating to XPOMET Innovation in Medicine GmbH , Section “events”, Tucholskystrasse 13, D-10179 Berlin, Germany, e-mail: firstname.lastname@example.org the full address and the event concerned.
9. Film and Photographic Rights
XPOMET© shall be entitled to have photographs, film and sound recordings made of the event and of the participants and to use them for advertisement or press releases free of charge, without this requiring any approval on the part of the participants.
10. Final Provisions
Any oral arrangements shall apply only in case that they are confirmed in writing by XPOMET©. The agreed place of fulfilment and place of jurisdiction shall be Berlin. If individual provisions of the agreement are ineffective either in whole or in part or if the agreement contains any loophole, this shall not affect the effectiveness of the remaining provisions or parts of such provisions. The ineffective or missing provisions shall be replaced by the respective statutory regulations.
The european commission provides a platform for online dispute resolution (OS) which is accessible at https://ec.europa.eu/consumers/odr. We are not obliged nor willing to participate in dispute settlement proceedings before a consumer arbitration board.